The Administrative Assistant performs a variety of administrative and clerical tasks. Administrative Assistant's duties include supporting the Senior Leadership Team, Human Resources, Accounting, IT, and Contracts departments, and provides general office administration.
Essential Duties and Responsibilities: Answers all incoming correspondence (emails/phone/voicemail) and appropriately directs, distributes, and dispatches appropriately.
Provides administrative support to assigned Senior Managers; including calendar management, planning and coordinating travel arrangements and itineraries, email management, and oversight on communications.
Manages functions of general office operations; including printer management, office supplies, kitchen/break room maintenance, setting up meeting spaces, and coordinating technology needs.
Prepares reports and presentations for internal communications.
Acts as a custodian of organizational records including governance documents, board books, insurance certificates, safety plans, etc.
Receives and distributes mail, packages, and deliveries to the office.
Supports Operational Departments with administrative functions; including data entry, file management, work order closings, and other tasks as assigned.
Supports the Accounting & Contracts departments with a variety of administrative functions to include data entry, report generation, document creation, file management, and other tasks as assigned.
Assists in the preparation and distribution of external correspondence.
Supports meeting arrangements including agenda preparation & distribution, technology setup, and catering as applicable.
Assumes the highest level of confidentiality while working with sensitive correspondence.
Serves as backup to the Administrative Services Manager.
Position Requirements: Above average oral and written communication skills
Demonstrated ability to maintain confidential information
Excellent computer and database skills; including familiarity with Microsoft Office Suite and Google Workspace
Excellent organizational and time-management skills
Ability to adapt quickly and reprioritize effectively
BENEFITS: Learn new skills that you can take anywhere.No degree required
Supplement your existing job. No need to quit your current job, unless you really hate it
.Excellent job for Stay at home moms, retired folks, disabled people and anyone looking to learn how to make income online.
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