Job Description

Job Description

Job Description

We are seeking a highly skilled Bookkeeper / Cost Accountant to support our Defense Industrial Base (DIB) prime and subcontractor clients and government customers . This role is critical in ensuring compliance with government regulations, overseeing financial processes while managing contracts invoicing, and facilitating successful contract execution and profitability. Additionally, this position will handle payroll processing for Boarhog associates.

The Bookkeeper is a hybrid role , offering flexibility to work remotely or from the Boarhog office. The ideal candidate is detail-oriented, highly organized, and thrives in a collaborative environment, working closely with business operations associates, consultants, and the Director of Operations.

Invoicing & Accounts Receivable

• Generate and send accurate invoices, track payment statuses, and manage accounts receivable.
• Identify and report invoice discrepancies or variances.
• Maintain financial transaction records and ensure timely collections.

Timekeeping & Payroll Processing

• Ensure associates charge time correctly across contracts.
• Review timesheets for accuracy, completeness, and approvals, coordinating with Operations as needed.
• Manage timesheet system, including adding/removing associates and assigning charge codes.
• Process payroll by importing timesheet data into QuickBooks.
• Maintain and track straight time and overtime entries while ensuring compliance with state laws.
• Process 401(k) contributions and payroll-related actions.

Financial Reporting & Compliance

• Prepare monthly financial statements (cash flow, income/P&L, and balance sheets).
• Assist in company tax preparations, including payroll and business taxes.
• Monitor and track office expenses, invoices, and payments.
• Support corporate audits and financial reporting requirements.

Banking & Expense Management

• Monitor company bank accounts, deposits, and balances, providing regular reports.
• Assist with corporate expense tracking and reconciliations.
• Process and review travel authorizations, per diems, and expense reports for accuracy.

• 8+ years of full cycle bookkeeping experience, including payroll processing via an external provider.
• Experience managing Firm-Fixed Price (FFP), Time & Materials (T&M), Cost-Reimbursement (CPFF/CPAF/CPIF), and hybrid contracts , including invoicing.
• Extensive experience with QuickBooks Desktop Pro , Paychex , and TriNet Payroll Systems .
• Strong knowledge of job costing and FAR Part 31 compliance for government contracts.
• Proficiency in Microsoft Excel (advanced features) and Microsoft Office Suite (Teams, Word, PowerPoint) .
• Understanding of Controlled Unclassified Information (CUI) and Personally Identifiable Information (PII) handling and compliance.

• Experience with Hour Timekeeping application (desired but not required).
• Experience with Divvy’s bill expense receipt and credit card tracking application (desired but not required).
• Advanced knowledge of contract financial management principles and best practices.
• U.S. military veteran preferred but not required.
• Familiar with state labor laws where Boarhog is registered for payroll tax : New Jersey, Maryland, Virginia, Nevada, California, Illinois, Arizona, or Pennsylvania .

Boarhog has over twelve years of defense industrial base steady, controlled growth and profitability, offering our full-time associates a remarkable package, including:

• Very competitive salary and near-term opportunities for promotion and additional compensation.
• Medical / Dental / Vision Health Benefits.
• Environment of Self-Determination
• Company 401K contribution.
• Health savings account.
• Vacation
• Stipend for residing in a HUBZone location (
• Relocation or small signing bonus and earned performance bonus.

We thrive in a welcoming, family-like culture within a completely flat organization, with a vested interest in associates' personal and professional goals and aspirations. As a successful, respected and government certified Service-Disabled Veteran Owned (SDVO) and Historically Underutilized Business Zone (HUBZone) small business of professionals, there is no fat on the Boarhog... nobody has ever and will never make a living watching other associates do work. Boarhog associates therefore enjoy a culture self-determination, encouraged and supported to exercise greater control over their work-life balance, The result is an exceedingly low associate turnover rate (We're not a body shop landing butts in seats). Boarhog's first associate is still with us. Once a Boarhog, always a Boarhog. The company's Chief Executive, co-founder and majority owner is a Navy Surface Warfare Officer veteran with decades of systems acquisition experience, acquisition corps certifications and education, who actively engages in the day-to-day operations and periodically performs direct on contracts. Pigs in the breakfast... skin-in-the-game... story behind the logo. Come join us.

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