Job Description

Job Description

Events Coordinator

We’re seeking someone who loves organization, thrives in a busy environment, and enjoys making sure every detail of an event comes together seamlessly. This role sits within a small events function and works closely with team members across marketing, communications, and leadership. You’ll jump between creative tasks, logistics, communication, and on-site support, helping ensure each event runs smoothly from planning to execution. Occasional travel (around 20%) is part of the role.

What You’ll Do

You’ll touch nearly every part of the event process, including:

• Preparing attendee materials—everything from badges to labels to small branded items
• Keeping track of team schedules, shared inboxes, and key event timelines
• Building and monitoring guest lists and responses
• Managing gifting: sourcing items, coordinating orders, assembling sets, and sending them out
• Helping organize coaching or meeting schedules tied to specific programs
• Monitoring inventory of event supplies and restocking as needed
• Coordinating shipment of materials to and from event locations
• Assisting with event registration and check-in when on site
• Handling invoices and keeping expense information organized
• Putting together simple slide decks that outline venue options or logistics
• Researching venues, gathering details, and working directly with venue contacts to confirm plans

What You Bring

• Clear, professional communication
• Sharp attention to detail
• Creativity and willingness to find solutions when plans shift
• Ability to juggle multiple requests without losing accuracy
• Comfort working through high-volume logistics and tight timelines

Background

A bachelor’s degree in event planning, marketing, hospitality, or a related field is preferred, but equivalent experience is welcomed.

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