Executive Administrative Assistant Job at BridgeWork Partners, Dallas, TX

UnpGL1RJZG9MM1RVRkNGa1paUksyQ3dOUVE9PQ==
  • BridgeWork Partners
  • Dallas, TX

Job Description

About the Company

Our client is a privately held, 40-year-old commercial cleaning and facilities service company that is family – run and growing! As they continue to expand, they are looking for a dedicated and capable Executive Assistant / Bookkeeper to support both the financial operations and executive leadership team. This is an exciting opportunity for someone who thrives in a fast-paced, hands-on environment and wants to play a key role in the next phase of growth.

Position Overview

This role combines executive-level administrative support with hands-on bookkeeping responsibilities. You will handle a variety of financial and administrative duties ensuring the accuracy of bookkeeping and supporting the company’s leadership with day-to-day operational and executive-level tasks. You’ll be responsible for maintaining the integrity of financial data, organizing records, managing payroll support, and serving as a reliable right hand to leadership. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and is committed to supporting the success of a values-driven team.

Key Responsibilities:

Bookkeeping & Financial Operations

  • Record and categorize financial transactions in QuickBooks Desktop.
  • Complete monthly bank and credit card reconciliations and resolve discrepancies.
  • Process and code accounts payable and receivable with precision.
  • Assist with payroll processing for 250+ internal employees and subcontractors.
  • Support invoicing, expense tracking, bank reconciliations, and financial reporting.
  • Prepare journal entries and assist with month-end, quarterly, and year-end financial closings.
  • Organize and maintain digital and physical financial records according to company standards.
  • Collaborate with leadership on financial reporting and strategic planning.

Administrative & Executive Support

  • Provide high-level administrative support to executive leadership.
  • Draft emails, memos, reports, and other professional correspondence.
  • Maintain accurate files and executive records.
  • Manage calendars, schedule appointments, and organize internal meetings.
  • Greet visitors, answer phone calls professionally, and handle sensitive matters with discretion.
  • Coordinate logistics for meetings and company functions, including catering and communication.
  • Anticipate executive needs and support daily office operations as needed.

Qualifications & Skills

  • 2+ years of experience in bookkeeping or accounting roles.
  • Proficiency in QuickBooks Desktop and general accounting software.
  • Strong understanding of payroll processes, reconciliations, and financial reporting.
  • Familiar with GAAP and financial audit preparation.
  • Excellent organizational and multitasking skills.
  • Tech-savvy, with strong knowledge of Microsoft Excel , Word, and digital filing systems.
  • Detail-oriented with a high degree of accuracy in data entry and document management.
  • Strong written and verbal communication skills.
  • Able to work independently and manage multiple priorities with minimal supervision.
  • A collaborative, can-do attitude with a willingness to support wherever needed.

Bonus Qualifications

  • Bilingual in English and Spanish (preferred, not required).
  • Experience in a service-based or family-run business environment.

Job Tags

Similar Jobs

REVOLVE

Temp Creative Copywriter Job at REVOLVE

Job Description Meet REVOLVE: REVOLVE is the next-generation fashion retailer for Millennial and Generation Z consumers. As a trusted, premium lifestyle brand, and a go-to online source for discovery and inspiration, we deliver an engaging customer experience from...

Activate Talent

Content & Podcast Production Specialist Job at Activate Talent

 ...Content & Podcast Production Specialist Work from any corner of the world and be a part of the #remoteworkrevolution!! Role Overview: We are looking for a creative and organized Content & Podcast Production Specialist to support the growth of our YouTube channel... 

Kirkwood Community College

Bartender --(Hotel) Job at Kirkwood Community College

 ...supervising the learning experiences of students in all areas of The Hotel at Kirkwood Center, The Kirkwood Center for Hospitality Arts...  ...8 years of age. Preference will be given to candidates with Bartending experience in a professional setting. Preference will be... 

Contract Lumber

Window and Door Installer Needed in the Great State of Ohio Job at Contract Lumber

Contract Lumber is seeking a dedicated Window and Door Installer to join our dynamic team, providing exceptional service and expertise to our extensive client base across Ohio. Our company is a leader in building materials and services, catered specifically to the demands... 

The Semler Agency

Work Around Your Family Schedule - Remote Sales Opportunity Job at The Semler Agency

 ...Work From Home Opportunity for Stay-at-Home Parents The Kolb Agency Partner of Symmetry Financial Group Are you a stay-at-home parent looking for a flexible way to earn extra income without sacrificing time with your family? At The Kolb Agency , we specialize...