Job Description

About the role:

• Proactively manages Executive’s calendar, including scheduling large and/or complex internal and external meetings (with high-level executives, local stakeholders, or government officials) while paying close attention to global time zones
• Work closely with fellow coordinators/executive assistants to accommodate more complex meetings involving senior management
• Diligently submits and follows up on monthly expenses (personal and corporate, such as mobile phone bills and travel, both domestic and international) in a timely manner
• Providing relationship management support, which may include follow-up requests/calls, data entry, and more
• Identifying administrative needs for the organization and initiating or willingly assisting with projects to support those needs
• Perform other administrative support duties, as appropriate (e.g., visitor registration, food orders, parking, meeting notetaking, etc.)
• Coordinating large internal team meetings and events/outings (All Hands, brainstorms, presentations, trainings, community outreach, etc.)

Qualifications:

• Diligence and determination: a self-starter who’s motivated to leave no stone unturned to get the job done.
• Excellent interpersonal skills and professionalism are crucial – must be sensitive to business needs and be willing to cooperate as much as possible to accomplish tasks
• Must also quickly and clearly communicate when problems arise (personal or work-related) so leaders can plan accordingly.
• Accountability: owns tasks and is a dependable resource; when a task is assigned, it’s as good as done – no follow up necessary.
• Familiarity with Outlook and the Microsoft Suite (Word, Powerpoint, and Excel in particular)
• Possess great integrity and deep discretion given potential exposure to confidential information
• Strong verbal and communications skills
• Strong organizational skills
• Strong prioritization skills and ability to multi-task
• Ability to work in a fast paced and evolving environment

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