Job Description

Finance Coordinator – Full-Time

Summary:

The Finance Coordinator position is a dynamic, full-time opportunity for an organized, highly skilled, and motivated individual who can effectively manage day-to-day administrative and financial transactions, assist with special projects, and collaborate across departments.

As an entry-level position in Upper Chichester Township, the first 60 days will include a rotation through various departments—License & Inspection, Police, Public Works, and Executive Administration—to provide exposure to different operations and their relationship to Finance.

Key Responsibilities:

Accounts Payable

• Compare and confirm vendor statements against paid invoices.

• Enter purchase requisitions for Finance and Administration.

• Process checks, ACH, and credit card payments bi-weekly.

• Manage vendor accounts and coordinate with departments to set up and update vendor profiles.

Accounts Receivable

• Verify the accuracy of deposits prepared by various departments before bank deposits.

• Assist in ensuring appropriate controls are in place for cash handling.

• Post miscellaneous payments in the accounting software.

Monthly Reconciliation

• Assist with monthly bank account reconciliations.

• Scan and attach all related documents in the accounting software.

• Support necessary month-end and year-end journal entries.

• Assist with preparing monthly financial reports.

Budgeting & Financial Analysis

• Support the preparation of the annual operating budget.

• Assist in creating Excel worksheets to analyze various projects/accounts.

Other Responsibilities

• Answer incoming telephone calls.

• Generate and mail monthly escrow statements.

• Assist with the annual financial audit.

• Create finance-related documents for monthly board meetings.

• Place miscellaneous office-related purchases.

• Assist with administrative tasks as assigned.

• Gain a deep understanding of the Township’s Record Retention Policy regarding financial documents.

Qualifications & Skills:

Knowledge

• Understanding of modern governmental fiscal methods (preferred, but not required).

• Proficiency in Microsoft Office (Word, Excel, Outlook).

Skills

• Strong oral and written communication skills.

• Excellent organizational skills.

• Ability to research and prepare financial information.

• Comfortable interacting with Township officials, management, coworkers, vendors, and customers.

Abilities

• Maintain strict confidentiality regarding financial and employee records.

• Analyze and recommend solutions to complex financial problems.

Education & Experience

• Bachelor’s Degree (or in pursuit of one) in Finance, Accounting, Public Administration, Business Administration, or a related field.

Physical Requirements:

• Ability to meet basic demands of the position, including sitting, standing, and occasionally lifting up to 20 pounds.

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