Job Description

A global law firm is seeking a Legal Billing Coordinator to join their dynamic team.

About the Role

The Legal Billing Coordinator is an integral part of the firm’s Billing team. This role will be responsible for maintaining and managing the timekeeper and client matter master billing files at the firm, while managing and maintaining the workflow of master billing files, as well as opening new client matters and validating conflicts data for accuracy and completeness and following up for missing or incomplete data. This role will be located in either our Los Angeles or Austin office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities

Creating new timekeepers set-ups and validating complex rate logic for each timekeeper; coordinating new timekeeper set-ups for practice office Human Resources Managers regarding PCN paperwork, and follow-up items

• Verifying and opening all master billing file set-ups including billing rates and exception rate hierarchies; providing guidance to all billing staff regarding all client matter and timekeeper master file set-ups
• Maintaining timekeeper master file records including budgets, partner promotions, associate progression and secondments, tracking of 5th year academy attendance, leave of absence information, and terminations
• Preparing and maintaining complex rate logic schedules included in the firm’s annual rates book; confirming client arrangements for special rate needs
• Confirming client arrangements for special rate needs

Qualifications:

• A High School diploma or an equivalent
• A Bachelor's degree in Accounting, Business Administration or a related field, preferably
• Prior experience with 3E and PeopleSoft system

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