Job Description

The Out-of-Door Academy seeks a Lower School Executive Assistant and Receptionist to join a thriving division on our Siesta Key campus that is committed to providing a relevant and student-centered learning experience.

APPLY AT:

Responsibilities - Reporting to the Head of Lower School- Siesta Key, the Lower School Executive Assistant and Receptionist will be responsible for the following:

• Act as the first point of contact for the school: welcoming all incoming students, families, and guests respectfully and professionally while responding to inquiries in a helpful and constructive manner and ensuring that appropriate actions are taken in a timely manner.
• Perform general clerical functions for the purpose of supporting and maintaining professional front office operations.
• Maintain appearance of the Lower School lobby, front desk, and faculty kitchen. Organize and stock educator workroom.
• Maintain schedule of all activities on the Lower School campus for purposes of directing guests/visitors appropriately.
• Prepare and distribute daily attendance, absences, and tardy reports; enter information into the School Pass and Blackbaud student information systems; generate lists, rosters, and reports as needed.
• Manage and coordinate the Lower School Master calendar, year-end student events, receptions, and graduations in coordination with the Lower School Administration.
• Provide administrative functions of Lower School registrar, including scanning, filing, responding to request for records, and coordinating progress reports.
• Manages substitute schedules and placements for Lower School.
• Live the school’s mission and core values of respect, integrity, service, excellence, and responsibility.

Qualifications - The following experience, skills & knowledge are required and/or preferred:

• High School graduate or equivalent required.
• 2+ years’ experience as an administrative assistant and/or receptionist required.
• Strong interpersonal skills; Self-directed individual who is solution oriented, flexible and works well with teams and individuals while possessing a positive attitude.
• Ability to multi-task/exceptional attention to detail.
• Must possess strong writing, verbal, and organizational skills; Must have knowledge of and be comfortable working with technology.

Compensation and Benefits

This is a 12-month full-time non-exempt position available January 2025.  Compensation is highly competitive and commensurate with experience and includes a comprehensive benefits package.

At Out-of-Door, we value a diverse workforce. Applicants of any race, creed, physical ability, color, religion, sex, age, gender, sexual orientation or national origin are encouraged to apply.  Once an offer is accepted, the position will require the successful completion of a national background screening and drug testing. 

Other

Candidates are asked to address what attracts them to this position, to Out-of-Door, and to the Sarasota community in their cover letter

Candidates will be required to complete a video submission interview through the SparkHire platform.  Once an application has been received, instructions on completing the video submission will be provided through an email.  A candidate application will be considered complete once this video submission has been received.

About The Out of Door Academy of Sarasota

Located on two campuses totaling 95 acres in beautiful, Sarasota, Florida, The Out-of-Door Academy (ODA) is an independent, coeducational, college preparatory day school serving 800 students in pre-kindergarten through twelfth grade. At Out-of-Door, students are happy, engaged, and excited about their academic, artistic, athletic, and personal growth. A talented and dedicated faculty challenge students to reach their full potential while providing a high level of individual guidance and support. The school’s rigorous and innovative academic program ensures that learning is both meaningful and lasting. Robust offerings in the arts, athletics and service learning enrich the ODA experience and provide opportunities for students to discover and develop their unique interests and talents. Graduates leave Out-of-Door not only academically prepared but also with the strength of character and passion for learning that provide a strong foundation for future success in higher education and in life. Out-of-Door's core values: Respect, Integrity, Service, Excellence, and Responsibility are the foundation of our school community. Out-of-Door was founded on Siesta Key in 1924 to serve student ... s in pre-kindergarten through eighth grade. In 1996, a second campus in the Lakewood Ranch area of Sarasota was acquired to accommodate the addition of an upper school. Both campuses have evolved and developed to meet the needs of a growing enrollment as well as to enhance and enrich the experience of every student at ODA. Today, the five-acre Siesta Key campus is home to the Lower School (PK-5), and the 90-acre Uihlein Campus in Lakewood Ranch houses both the Middle and Upper Schools. Facilities include interactive technology in every classroom, a fine and performing arts center with a black box theater, a student and STEM Center, a competition gymnasium with wellness center, a field house, a lighted stadium, tennis courts and a practice complex. A new Middle School campus was recently completed and opened in August, 2020.

Show more

Show less

Job Tags

Similar Jobs