Job Description

Office Administrator

Amerit Fleet Solutions is looking to hire an Office Administrator in Walnut Creek, CA!

Compensation: Competitive Hourly Pay - Pay range: $23-34 per hour, depending on experience.

Shift: Monday-Friday 8:30 am 5:00pm

The benefits of belonging what's in it for you?

• Full benefits within 30 days
• Medical, dental, vision, prescription drug coverage, life insurance, disability insurance
• 401(k) Match program
• Paid vacation, holidays, and sick time
• Commitment to your safety through boot and prescription safety glasses reimbursement
• Career and learning development with an extensive training program through our Amerit University
• Employee referral program, up to $1,000 bonus
• ASE certification program with fee reimbursement and bonus
• Employee recognition platform that includes opportunities to redeem points for merchandise
• Employee Assistance Program (EAP)
• 24/7 nurse triage line
• Employee discounts on cell phone service and entertainment tickets
• Employee resource groups (ERGs) that foster inclusion

Essential Duties & Responsibilities

Front Desk & Communication

• Greet visitors and direct them appropriately.
• Answer and route emails.
• Maintain a professional and welcoming office environment.

Administrative Support

• Prepare and distribute internal communications and memos.
• Assist with document preparation, editing, and formatting.

Office Operations

• Organize and stock kitchen with food, beverages, and utensils.
• Monitor and replenish office supplies regularly.
• Keep printers stocked with paper and supplies.
• Reset and tidy conference rooms each morning or evening.
• Coordinate mail, shipping, and deliveries.
• Open, separate, and deliver mail to the respective teams.
• Support onboarding of new employees (e.g., setting up workstations).
• Ensure office equipment is maintained and serviced.

Executive Assistance

• Book travel and accommodations for executives and team members
• Coordinate travel itineraries and ensure timely communication of travel plans
• Manage expense reports and receipts related to travel
• Provide calendar support and meeting scheduling for leadership as needed

Collaboration & Events

• Collaborate with the Workplace Experience team to plan and support office events and meetings.
• Organize employee birthday and work anniversary celebrations, including cards and desk decorations.
• Assist with logistics, setup, and communication for internal gatherings and celebrations.

Compliance

• Ensure compliance with company policies and procedures.

Key Competencies and Minimum Education

• Strong organizational and multitasking skills
• Comfort working independently in a support role
• Customer service mindset and friendly, professional demeanor
• Experience managing office supply inventory, mail, or light event coordination
• Comfort setting up meeting rooms, preparing snacks/beverages, or tidying common spaces

Required vs desired skills:

• Required Experience: Office Support or Administration Duties, Customer Service
• Desired Experience: Workplace Experience, Hospitality, Meeting and Events
• Required Soft Skills: Organized, Friendly, Adaptable
• Desired Soft Skills: Event Coordination

Education/Certs:

Required: High School Diploma Desired: Associate degree (AA) or coursework in Business Administration, Communications, or related field.

Software:

Required: Microsoft 365 (Outlook, Excel, Word, Teams)

Desired: Canva (for signage, flyers, internal communications)

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to regularly lift and move up to 10 pounds
• Ability to stand, walk, sit, talk or hear
• Frequent use of hands and fingers
• Ability to feel and reach with hands and arms

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