Job Description

Job Details

Level
Experienced

Job Location
GUARDIAN ANGELS CATHOLIC PARISH IN MEAD - Mead, CO

Position Type
Part Time

Education Level
2 Year Degree

Salary Range
$25.00 - $25.00 Hourly

Travel Percentage
None

Job Shift
Day

Job Category
Admin - Clerical

Office Administrative Assistant

Guardian Angels Catholic Parish, Mead, CO

Job Description: Office Admin Assistant

Part-time, Non-Exempt, Hourly

SUMMARY

The Office Admin Assistant is the parish's staff member in support of the parish, Business Manager, and Pastor. Performs general receptionist tasks, oversees inventory of office supplies, and maintains parish offering envelope system, parish registration process, and service on office machines. Requires extensive secretarial experience.

ESSENTIAL DUTIES AND RESPONSIBILTIES include the following: (Note: other duties may be assigned as necessary and appropriate)

• Receptionist and Hospitality
  1. Provide hospitality and assistance for whomever comes or calls the Parish Office
  2. Receive and transfer telephone calls, take messages, sort and distribute mail
  3. Register and provide Welcome Packet to new parishioners
  4. Coordinate parish staff/volunteer recognition program
  5. Maintain a safe, secure, and pleasant work environment

• Liturgical Support

1. Record mass intentions in desktop calendar, track stipends received/paid, and prepare weekly Mass Intention schedule for the altar
2. Oversee Archdiocese communication/process requests
   • October Mass Counts
   • Archbishop's Catholic Appeal
   • Second Collections
3. Complete various administrative requests from the Pastor and/or Deacons
4. Order liturgical supplies and materials

• General Office
  1. Oversee all aspects of running the parish office including the telephones, copier/printers, signage, bulletin board, computers, and scheduling
  2. Point person for events, maintenance, mailing, shipping, supplies, equipment, bills, and errands
  3. Perform general clerical work
  4. Assist in advertising, marketing, and publicizing the parish by preparing and distributing materials
  5. Keep everything orderly and organized
  6. Clean as needed - dust, vacuum, blinds, windows - or coordinate with Maintenance
  7. Track office supplies
  8. Keep hall closets organized and free of clutter
     • Work with staff and committees to clean as needed
  9. Get the mail and distribute to the appropriate staff
  10. Keep parish and desk calendar updated
  11. Partner with Business Manager to keep processes and procedures efficient and effective

• Business
  1. Maintain Operating Budget for the Administration Department accounts
  2. Maintain data in the parish database, Parish Data System
  3. Maintains memberships and subscriptions
  4. Oversee business volunteers and provide weekly assistance
  5. File invoices, etc as needed

• Other

1. Other projects as needed from Pastor and Business Manager

1. Convey information, questions, and concerns to the pastor on and during work days
2. Submit reimbursements upon the pastor's approval to the Business Manager

JOB REQUIREMENTS

1. Reports directly to the Pastor
2. College degree or work in field equivalent
3. Excellence at all hospitality skills and ministry
4. Excellent time management and organizational skills with the ability to multitask and prioritize work
5. Attention to detail and problem-solving skills
6. Familiarity with necessary software programs on parish computer

• MacBook Pro/Apple Computer
• Parish Data System

1. Accuracy of data entry and retrieval

• All computer work is proprietary to the parish during employment, therefore all work must be done on a parish provided computer; if you do any work at home, please always transfer data to parish computer

PHYSICAL DEMANDS/ WORK ENVIRONMENT

1. The characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
2. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk and hear and occasionally required to climb stairs; balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities usually required by this job include close, distance, color and peripheral vision, depth perception and ability to adjust focus.
3. The noise level in the work environment is usually moderate.
4. While performing the duties of this job, the employee is not exposed to weather conditions.
5. This position requires periodic evenings and/or weekend work.

WORKING HOURS

1. Requires some variable hours and on call response after regular business hours to meet the needs of the parish. Requires some weekend, holiday and evening work for events or the ability to arrange coverage. These times include but are not limited to Christmas season, Holy Week/Easter, fundraisers, after mass functions, etc. Local travel for business purposes and occasional overnight travel for parish training, etc may also be required. The position is to average 100 hours per month, working 8-10 hours a week.

Qualifications

The Office Admin Assistant is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office volunteer supervision, and task delegation.

Job Tags

Hourly pay, Weekly pay, Holiday work, Part time, Christmas work, Local area, Shift work, Night shift, Afternoon shift,

Similar Jobs