Job Description

Job Description

Job Title: Administrative Assistant (Contract – Maternity Leave Coverage)

Location: Chicago, IL (Hybrid – mostly remote, occasional on-site)

Industry: Healthcare

Compensation: $26 – $28 / hour

Work Schedule: Monday–Friday, 9:00am–5:00pm

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is working with a healthcare organization that is seeking a detail-oriented Administrative Assistant to provide support to their Facilities and Procurement team. This is a contract role covering a maternity leave, with an anticipated duration through early 2026.

Job Description

The Administrative Assistant will play a key role in supporting procurement and contracting processes for large-scale construction, infrastructure, and maintenance projects. This position will handle contract administration, vendor coordination, and documentation management while ensuring compliance with internal policies and industry standards.

Key Responsibilities

• Conduct research on suppliers and support the vendor qualification process for design, construction, and related projects.
• Assist with procurement administration, including RFP/RFQ/RFI tracking, maintaining bidder lists, and coordinating communications with vendors and internal stakeholders.
• Prepare and process contracts, change orders, purchase requisitions, and invoices; ensure accurate records and compliance with contract terms.
• Support reporting and auditing activities by compiling procurement data and assisting in the development of process improvements.
• Manage administrative workflows in project management software, acting as a subject matter resource for procurement and contract functions.
• Collaborate with leadership, project managers, and vendors to ensure timely execution of agreements and cost-effective solutions.

Qualifications

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• Prior experience in procurement, contracting, or administrative support for large projects strongly preferred.
• Familiarity with project management or procurement software is a plus (e.g., Workday, eBuilder, DocuSign).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication and coordination skills across teams and vendors.

Additional Details

• Contract role through end of 2025/early 2026.
• Equipment (laptop) will be provided.
• Background check, drug screen, and health clearance required prior to start.
• Anticipated start date: late October.

Perks

• Gain experience supporting high-profile construction and facilities projects in the healthcare industry.
• Hybrid schedule with flexibility to work remotely most days.
• Collaborative and mission-driven work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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