Job Description
The Opportunity: Contribute To The Growth Of Your Career.
- Support a combination of VPs/AVPs
- Schedules and maintains multiple calendars of appointments and meetings.
- Coordinates travel itineraries and process expenses.
- Responds to questions, requests, and research information.
- Interfaces with a variety of customers on issues which are complex or of a confidential nature.
- Involves appropriate Associates from other departments or divisions to resolve issues. May provide functional guidance and training to other Associates within Division.
- Communicates pertinent information among appropriate departments.
- Involves appropriate Associates from other departments in the resolution of issues.
- Analyses operating practices and creates/revises systems and procedures as necessary.
- Organizes and maintains files, record keeping systems, and office layout.
- Oversees and monitors administrative projects. Performs other duties as required or directed.
- Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
- Printing, organizing, and disseminating significant number of Reports on time
- Timekeeping
- Back-up Support to other Admins.
- Manages and administers various documents and spreadsheets
- Supports all meetings and sessions held in the home office
- Support training and conferences with prep and coordination needs
- Plans and participates in division initiatives such Team Building events.
- Gather and analysis the workforce analytics reports to support HR leadership
- Supports the managing the operational budget and partners with Finance as needed
- Leverages HR systems such as Workday and ServiceNow to provide reports and maintain Teams site
- Works in partnership with leadership to develop and maintain confidential database to support the business needs
- Support HR leadership by coordinating and advising on company policies, procedures, contract administration, and benefit programs.
- Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes.
- Gathers HR and Financial information to prepare for contract preparation meetings
- Completes special projects as assigned or directed
Who We Are Looking For: You.
- Administrative experience in a corporate human resource setting preferred
- 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
- Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
- Excellent communication manner, solid written and verbal communication skills and be customer service oriented
- Ability to successfully juggle many things at one time and shift gears to prioritize
- Strong ability to build relationships and collaborate with local and remote team members and other admins
- Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
- Able to effectively manage confidential and sensitive information.
- Willingness to learn, take direction well and be a team player
- Ability to focus and get the job done while avoiding distractions
- Great at being resourceful and leveraging relationships to problem solve
- Understanding of change management
- Understanding of the budget process
- Ability to partner with multiple levels across divisions in North America
This position has a starting pay range of $25.60 to $35.20 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.
Job Tags
Hourly pay, Contract work, Work at office, Local area, Home office, Shift work,