Job Description

Job Description

Job Description

Position Summary:

We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will play a crucial role in supporting daily office operations, ensuring efficient workflow, responsible for accurately entering and managing data within our systems, and providing excellent customer service. This role requires proficiency in various office software, strong clerical and organizational skills, and the ability to handle large volumes of information efficiently. The Office Assistant will play a crucial role in maintaining the integrity of our databases and ensuring that all data is up-to-date and accessible.

Duties

• Provide project coordination support, including organizing and maintaining project files, tracking deadlines, and assisting with project documentation.
• Assist with customer support activities, such as answering phone calls, responding to emails, and addressing customer inquiries or concerns while providing exceptional service.
• Perform various clerical duties, including data entry, photocopying, scanning and organize and file documents systematically for easy retrieval.

· Perform order entry tasks by accurately inputting customer orders into the system and ensuring timely processing.

 

· Act as a personal assistant to the office manager by managing calendars, scheduling appointments, and making travel arrangements

 

· Handle administrative tasks specific to the service center, such as managing records, scheduling appointments, and processing orders. Transcribing information from various sources into electronic formats.

 

· Utilize QuickBooks or other accounting software to assist with bookkeeping tasks, such as invoicing clients, tracking expenses, and reconciling accounts.

 

· Input, update, and maintain data in databases and spreadsheets with a high level of accuracy.

 

· Serve as a receptionist at the service counter setting by greeting visitors, and addressing customer inquiries or concerns.

• Conduct regular audits of data entries to ensure accuracy and completeness.

 

Qualifications

• High school diploma or equivalent required; additional education or certification in office administration is a plus.
• Proven experience in an administrative role or similar position is preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Proficient in using computer software programs such as MS Office (Word, Excel, Access) and QuickBooks.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Attention to detail and accuracy in performing clerical tasks.
• Strong problem-solving skills and ability to work independently or as part of a team

• Basic math skills for handling numerical data accurately.
• Excellent computer skills with the ability to quickly learn new software applications.

• Excellent customer service skills with a friendly demeanor.

If you are an enthusiastic individual looking to contribute positively to our office environment, we encourage you to apply for this exciting opportunity.

Note: This summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position.

Candidates interested in this position should visit our website, learn about our company, and then submit a cover letter with their resume. Your cover letter should include why you think you would be a good fit for this role.

Electromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services

 

Company Description

We provide Electric Motor Repair and Rewind and Pump rebuild services through 1,000 HP. Further to Electric Motor Repair and Rewind, we also provide Field Service and Predictive Maintenance services

Electromechanex offers Repair Services on a broad range of Rotating Equipment, such as Electric Motors, Generators, Pump, Fans and Blowers, Gearboxes, both in the Shop and In the Field. As well as Field diagnostic and maintenance services throughout the Mid-Atlantic region,including New Jersey, the Greater Philadelphia area,and Eastern Delaware. Specializing in electrical and mechanical apparatus sales, service and repair. As an EASA member, we serve as a total solutions provider for electrical and mechanical equipment and systems, with Service and Support capabilities available 24 hours a day, 7 days a week, 365 days a Year.

Company Description

We provide Electric Motor Repair and Rewind and Pump rebuild services through 1,000 HP. Further to Electric Motor Repair and Rewind, we also provide Field Service and Predictive Maintenance services\r\n\r\nElectromechanex offers Repair Services on a broad range of Rotating Equipment, such as Electric Motors, Generators, Pump, Fans and Blowers, Gearboxes, both in the Shop and In the Field. As well as Field diagnostic and maintenance services throughout the Mid-Atlantic region,including New Jersey, the Greater Philadelphia area,and Eastern Delaware. Specializing in electrical and mechanical apparatus sales, service and repair. As an EASA member, we serve as a total solutions provider for electrical and mechanical equipment and systems, with Service and Support capabilities available 24 hours a day, 7 days a week, 365 days a Year.

Job Tags

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